Once you’ve identified the most plausible emergency threats, think about what technological functions could be disrupted by each disaster. Every industry and disaster will have its own ramifications. It’s important to know which are the most likely to occur so that you can plan. Technical impacts and possible solutions are below.
Losing data and records, especially if they are confidential, can be devastating for an organization. It can set back productivity, cause you to lose customers and cause many other expensive setbacks.
One way to mitigate data and records loss is to preemptively save information in the cloud. Check hard infrastructure and determine if any can be eliminated by transitioning them to the cloud.
You can often buy infrastructure (IaaS), platforms (PaaS) or unified communications (UCaaS) as a service. With these business models, business’ infrastructure is already backed up. This software retains copies in many cloud locations.
Physical losses to an organization can include loss of equipment, physical documents, licenses and more. An organization must try to prevent the loss of physical assets by developing a disaster plan ahead of time.
As with data and records, many physical documents can be scanned and uploaded to the cloud to prevent loss. You can also make physical copies of these assets to store offsite at another location.
For other physical assets — make a list of all items the organization can’t operate without. This can include computers, contact directories, office equipment and office space. Include any serial numbers and the cost of these items. These can be helpful when filing an insurance claim.
If loss or damage does occur, minimize theft or fraud by limiting access to valuable resources and documents. Contact the police and your insurance agent to file reports. Communicate to staff, stakeholders and donors on how this loss will affect them and their work. Then, transition to alternative facilities, equipment or office space to continue operations.
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